ADDITIONAL PRIVACY NOTICE FOR MICROSOFT® TEAMS
WHAT INFORMATION DO WE COLLECT & HOW DO WE USE IT?
We use Microsoft Teams to hold online meetings (conference calls, online presentations, webinars). Microsoft Teams is a service of Microsoft Corporation, situated in One Microsoft Way, Redmond, WA 98052-6399, USA.
When you use Microsoft Teams in communicating with Abiomed, the following personal data may be processed:
- User Information (first name, last name, telephone, email address, password, profile picture, department)
- Data about the Meeting (topic, appointment, IP address, device/hardware information)
- Connection/Telephone data (incoming/outgoing phone number, country name, start/end time
When using the chat or other similar function in a Teams meeting, the text entries you make are processed to display them in the online meeting, and if necessary, to log them. If necessary, we may publish the chat content anonymously or aggregate in our “Frequently Asked Questions (FAQ)” section of the Websites.
To enable video and audio playback, data from your audio and video capture devices are processed for the duration of the meeting. You can turn off the camera or microphone at any time by using the Microsoft Teams user interface.
During our webinars or “round tables,” Abiomed will usually mute all participating from the state of the meeting, unless it is otherwise agreed to by all participants in advance of the webinar.
Automated decision-making or profiling is not used.
WHAT IS THE LEGAL BASIS FOR PROCESSING?
When processing Abiomed Europe GmbH employee data on Microsoft Teams, section 26 of the Bundesdatenschutzgesetz (BDSG) and Article 88 of the General Data Protection Regulation (GDPR) form the legal basis for processing that data. If Abiomed needs to process personal data, not further the employment relationship, but rather Microsoft Teams requires us to do it in order for it to function properly, Abiomed’s legitimate interest in effective implementation of online meetings is the legal basis for processing that data.
For speakers at the online meetings, the legal basis for processing is generally a contract between Abiomed and the speaker. If there is no contract, the legal basis for processing is Abiomed’s legitimate interest in effective implementation of online meetings.
WHO ELSE BESIDES ABIOMED MAY RECEIVE THE INFORMATION?
Unless it is intended, generally, personal data processed during online meetings are not transmitted to third parties. Content from online meetings is often used to communicate information to customers or other interested parties and thus is intended to be transmitted to those third parties. Additionally, third parties can participate directly in the online meeting and thus have access to the personal data. Finally, Microsoft Corporation receives the data to the extent allowed in our data processing addendum with them.
THIS DATA IS PROCESSED OUTSIDE THE EUROPEAN UNION
Microsoft Corporation is a service provider located in the United States; therefore the processing of personal data may take place outside the European Union. Abiomed has concluded a data processing addendum with Microsoft Corporation which guarantees an adequate level of protection for the data through the implementation of EU standard contractual clauses.